HITLAB World Cup Official Rules

2016 HITLAB World Cup



HITLAB World Cup (the “Challenge”) is an innovation competition to identify novel solutions in healthcare. The 2016 HITLAB World Cup is sponsored by Medidata and is being held during the HITLAB Innovators Summit: New York. The goal of the 2016 Challenge is to invite critical thinkers, as either individuals or teams (collectively, “Contestants”) worldwide to propose innovative concepts for enhancing prevention, early diagnosis, management and improving the health and quality of life of patients (each a “Submission” as further defined below).

Participation in the Challenge constitutes Contestants’ full and unconditional agreement to these Official Rules and to the Sponsor’s and/or Administrator’s (both as defined below) decisions, which are final and binding in all matters related to the Challenge. Winning a prize is contingent upon fulfilling all requirements set forth in the Official Rules. Dates and judging criteria are subject to change anytime at the sole discretion of Sponsor and/or Administrator.

1.         Sponsor and Administrator

  • Sponsor: Medidata Solutions, Inc.
  • Administrator: Healthcare Innovation and Technology Lab, Inc. (“HITLAB”), Mary Woodward Lasker Building, 3960 Broadway, Suite 510, New York, New York 10032 (USA).

2.         Overview of Challenge Dates

  • October 17, 2016: Challenge goes live and Submission period begins (Submission period October 17, 2016 – November 11, 2016)
  • November 11, 2016: Deadline for all Submissions 
  • November 14, 2016: Finalists Announced
  • November 30, 2016: Finals in New York City at HITLAB Summit
  • November 30, 2016:  Prize Winners Announced

* All deadlines are at 11:59 pm Eastern Time on the respective days.

3.         Eligibility

A.  The Challenge is open only to:

  • Individuals who are at least 18 years of age at the time of entry, are legal residents of countries where such challenges are allowed by the laws of those countries (excluding the residents of Cuba; Iran; Libya; North Korea; Sudan; and Syria); and
  • Teams of eligible individuals where each team member meets the eligibility requirements for individual Contestants.

B. Contestants must own or have access at their own expense to a computer, an Internet connection, and any other electronic devices, documentation, software or other items a Contestant may deem necessary to create and enter their Submission.

C. Each team shall appoint one individual as the team captain (the “Representative”) to represent and act, including registering and entering a Submission, on behalf of said team. The Representative must be duly authorized to submit on behalf of the team. The Representative represents and warrants that he or she is duly authorized to act on behalf of the team, and has read the Official Rules and that the team agrees to abide by these Official Rules. The Representative will ensure that each member of the team participating in entering the Submission, or in decisions related to the Submission, has read and complies with the Official Rules.

4.         The following individuals and teams are not eligible regardless of whether or not they meet the criteria set forth above:

A. The Sponsor, the Administrator, and any advertising agency, contractor or other organization involved with the design, production, promotion, execution, or distribution of the Challenge (collectively “Promotion Entities”); all employees, representatives and agents of such Promotion Entities; and all members of any such employee, representative or agent’s immediate family or household;

B. Any individual involved with the design, production, promotion, execution, or distribution of the Challenge and each member of any such individual’s immediate family or household;

C. Any organization or individual that employs any Judge or that otherwise has a material business relationship or affiliation with any Judge; and

D.  Any parent company, subsidiary, or other affiliate of any organization described above.

E.  For purposes hereof:   (i) the members of an individual’s immediate family include such individual’s spouse, children and step-children, parents and step-parents, and siblings and step-siblings; and (ii) the members of an individual’s household include any other person who shares the same residence as such individual for at least three (3) months out of the year.

5.         Challenge Submission Period

A. Contestants may enter a Submission between October 17, 2016 (12:00 am Eastern Time) – November 11, 2016 (11:59 pmEastern Time) (the “Submission Period”). The Administrator’s computer is the official time keeping device for this Challenge.

B. Any Submission entered following the end of the Submission Period shall be disqualified.

6.         Registration and Submission

A. Registration

i.        Beginning on October 17, 2016 (12:00 am Eastern Time), visit www.hitlabsummit.com/world-cup (the “Challenge Website”) and submit ideas via the instructions listed at www.hitlabsummit.com/world-cup.  You will be directed to complete an application.  You must complete and submit the entire application. 

ii.      If a Contestant is part of a team, the Representative is required to add the team members as “Collaborators” in the submission fields.

iii.    Only entries applied through the Challenge website with completed applications will be accepted. In case of technical difficulties, the contestants can contact worldcup@hitlab.org.

iv.     In the event of a dispute pertaining to this Challenge, the authorized account holder of the email address used to make the application and enter the Submission will be deemed to be the Contestant’s Representative. The “authorized account holder” is the natural person or legal entity assigned an email address by an Internet access provider, online service provider or other organization responsible for assigning email addresses for the domain associated with the submitted address. Contestants generally and potential winners may be required to show proof of being the authorized account holder.

B.      Submission: Contestants must submit a novel idea, technology solution or business concept with the potential to fill an unmet healthcare need (the “Idea”). Ideas may be at any stage of development. However, functioning prototypes are likely to receive higher scores for feasibility than ideas for which no prototype or other proof of concept exists. There is no cost to enter a Submission.

i.      Contestants must complete and submit an application through the Challenge website.

ii.      Though not required, Contestants may submit a separate pitch summary of the Idea (no more than 3 pages) with the Application for the Submission Period.

iii.      Though not required, Contestants may submit a separate video of the idea (no longer than 5 minutes).

iv.      Though not required, Contestants may submit one attachment that is in the form of an image, diagram or representative prototype. Any submissions with a business plan or prototype will increase chances of selection.

C.      All submissions must be received no later than 11:59pm Eastern Time for the respective deadlines.

i.        The Sponsor and/or the Administrator, at their sole discretion, may permit a Contestant to modify part of the Submission for the purpose of removing material that potentially infringes a third-party mark or right, discloses personally identifiable information, or is otherwise inappropriate. The modified Submission must remain substantively the same as the original Submission with the only modification being what is permitted by the Sponsor and/or Administrator. Any modifications beyond what is permitted may result in disqualification.

ii.      Limit of one Submission per Contestant.

iii.    No additional team members may be added or changed after the Submission is made.

D.     Submission Rights and Display: The Sponsor and/or Administrator, and any third parties acting on the Sponsor’s behalf, will have a royalty-free, non-exclusive, worldwide license to display publicly and use for promotional purposes the Submission, in perpetuity. This license includes posting or linking to the Submission on Sponsor and/or Administrator’s websites, including the Challenge Website, and partner websites, and inclusion of the Submission in any other media, worldwide.

E.      Ownership of Submission: All Contestants retain ownership of any software, technology, or research they develop or any other Intellectual Property rights they create; this Intellectual Property will not be used commercially by Sponsor and/or Administrator unless there is explicit agreement with the Contestants regarding this use.

F.       Submission Requirements

i.        All Submission materials must be in English.

ii.      The Idea must not be substantially similar to an existing product distributed commercially by the Contestant.

iii.    A Submission may be rejected at the sole discretion of the Sponsor and/or Administrator, if the Submission, either in part or in its entirety, is deemed to be obscene, defamatory, likely to incite violence or illegal activity, in violation of any third-party’s rights, or is otherwise deemed to be inappropriate.

iv.     Submissions must: (a) be the original work product of the Contestant; (b) be solely owned by Contestant and with no other person or entity having any right or interest in it; and (c) not violate the Intellectual Property rights or other rights including but not limited to copyright, trademark, patent, contract, and/or privacy rights, of any other person or entity. The Contestant must own all rights to the Idea and its creativity.

v.       Contestants may be required to provide additional information, and the Administrator has the right to request additional information, to verify any aspect of the Submission. Failure by a Contestant to respond in a timely fashion or fully honor such a request may result in disqualification of the Submission.

vi.     By entering a Submission, Contestant represents warrants and agrees that the Submission is their own work, and complies with the Official Rules.

vii.   Contestant further represents, warrants and agrees that any use of the Submission by the Sponsor, Administrator and/or judges (or any of their respective partners, subsidiaries and affiliates) as authorized by these Official Rules, shall not:

a.      Infringe upon, misappropriate or otherwise violate any intellectual property right or proprietary right including, without limitation, any statutory or common law trademark, copyright or patent, nor any privacy rights, moral rights nor any other rights of any person or entity; or

b.      Constitute or result in any misappropriation or other violation of any person’s publicity rights or right of privacy.

G.     Though not necessary, the recommendations for the pitch summary are as follows:

a.      Directly address the following four criteria: sustainability (max. 150 words), impact (max. 200 words), innovation (max. 150 words), and feasibility (max. 150 words) of concept.

b.      Team Potential: A short description of the team as well as a link to all LinkedIn profiles, if applicable (max. 150 words).

c.       Funding/Support: Disclose the amount of funding already received, as well as any future support from any group and/or institution(s).

d.      5-year plan

i.      Targeted revenue

ii.      Exit strategy

e.      Must be in English.

H.     Though not necessary, the recommendations for the video submission are as follows:

a.      Be less than five minutes in length.

o   1-2 minutes to introduce team members

o   3-4 minutes to pitch

b.      Must be in English.

c.       Should include all team members.

I.        Judging of the Submissions

a.      The Submissions will be judged using the criteria listed below.

J.        Once a Submission is received it will be reviewed by the Sponsor, Administrator and/or judges. At any point during the competition Administrator has right to ask a Contestant for submitting proofs and supporting documents related to their ideas.

K.      Judging of the Finalists

a.      The Submissions will be judged using the criteria listed below.

b.      The top 5 Submissions will be declared Finalists.

c.       The Finalists will be announced on or about November 11, 2016.

7. Judging Criteria

A.      All judging for this Challenge will involve the criteria stated in this section. All reviews will be conducted by a qualified panel of impartial judges (the “Judges”) selected by the Sponsor and/or the Administrator. A review may be conducted in one or more rounds of judging, and each round of judging may involve different Judges. The Sponsor and/or the Administrator reserve the right to substitute or modify the judging panel or criteria at any time for any reason.

B.      All Judges shall be and remain fair and impartial. Any Judge may recuse him or herself from judging if the Judge, the Sponsor and/or the Administrator considers that it is inappropriate, for any reason, for the Judge to evaluate a specific Submission or group of Submissions. This includes, but is not limited to, cases where a Judge has a material business relationship or affiliation with a Contestant.

C.      Judges will use the following four criteria:

I.            Impact: Winning entries will demonstrate an ability to effectively solve an unmet healthcare need (30 percent of total score). The entry should:

a.                  Define the target population(s) who will utilize the solution. This may include patient population anywhere in the world, caregivers, family members, healthcare professionals, or others.

b.                  Explain the unmet need and its significance to the target population and related stakeholders.

c.                   Show how the Idea will fulfill or mitigate the unmet need. Concepts can focus on prevention, promoting early diagnosis, enhancing patient outcomes, lowering healthcare costs without compromising quality, and/or making the management of patients more efficient.

II.            Innovation: Proposals must delineate how the solution differs from current practice or services and technology available in the healthcare or consumer markets (20 percent of total score). Entries should:

a.                  Define the value proposition and what makes the concept different from existing offerings.

b.                  Highlight the novelty of the solution, such as the use of new technology or practice or unique and creative applications of existing technology or protocols.

III.            Sustainability: Submissions must provide evidence that the solution can be delivered to the marketplace in a sustainable business model (25 percent of total score). Entries should:

a.                  Identify funding or revenue sources.

b.                  Demonstrate that the concept can be feasibly scaled from a prototype to broad distribution within the target population through a 5 year plan.

IV.            Feasibility: Contestants should demonstrate that the concept is feasible and show that they have the background and skills necessary to execute their business plan (25 percent of total score). If the team reaches the finals, feasibility will ideally be demonstrated with a prototype or other proof-of-concept. Entries should:

a.                  Describe the technology or processes behind the solution.

b.                  Describe how the strengths of each entrant would support the process of bringing the concept to the marketplace.

c.                   Include background details such as education, professional experience, leadership abilities, and technological capabilities, in addition to other potential attributes.

D.   Tie Breakers. In the event of a tie between two or more Submissions, the tied Submission with the highest score in the first criterion listed above shall be deemed the higher scoring Submission. In the event any ties remain, this process will be repeated by comparing the tied Submissions’ scores on the second, third, fourth, and fifth criterion listed above, respectively.

8. Finals in New York City

A.      There will be five Finalists competing in the Finals.

B.      The Finals will take place in New York City at the HITLAB Summit on the campus of  Columbia University.

C.      If a Finalist cannot travel to the Finals, then the Finalist may participate via video conference.

D.     If a Finalist is not able to travel to the Finals or is not able to participate via video conference on the date and time required, the Finalist will forfeit its prize and lose its opportunity to be a Prize Winner and an alternative Finalist may be selected.

E.      Date and location of the Finals is subject to change anytime at Sponsor and/or Administrator’s sole discretion.

F.       The five Finalists with the best presentation of their Submission using the criteria listed above will be a prize winner (“Prize Winner”). Prize winners will be announced on or about November 30, 2016.

G.     The highest scoring Finalist will win the Grand Prize; and the remaining Finalists shall be awarded the remaining prizes in the order of their scores with the second highest scoring Finalist receiving the Second Prize, the third highest scoring Finalist receiving the Third Prize, etc.

9. Verification of Finalists and Grand Prize Winner

A.      ALL POTENTIAL FINALISTS AND PRIZE WINNERS ARE SUBJECT TO VERIFICATION OF IDENTITY, QUALIFICATIONS AND ROLE IN THE CREATION OF THE SUBMISSION BY THE SPONSOR AND THE ADMINISTRATOR, WHOSE DECISIONS ARE FINAL AND BINDING IN ALL MATTERS RELATED TO THE CHALLENGE. Potential Finalists and Prize Winners must continue to comply with all terms and conditions of these Official Rules throughout the Challenge. Potential Finalists will be notified using the email address associated with the Challenge account used to enter the Submission. The potential Prize Winner will be notified in person when possible. For sake of clarity, the notification will only be sent to the Representative of the team.

B.      In order to win a prize, the potential Finalists and Prize Winners winner will be required to sign and return to the Administrator, affidavit(s) of eligibility or a similar verification document and liability/publicity release(s) within two (2) business days.

C.      At the sole discretion of the Sponsor and/or Administrator, potential Finalists and Prize Winners winner will be deemed ineligible to win if:

i.        The potential Finalists and Prize Winners cannot be contacted within two (2) business days, or is contacted and refuses the prize;

ii.      The potential Finalists and Prize Winnersfail(s) to sign and return the affidavit(s) of eligibility or a similar verification document and liability/publicity release(s) within two (2) business days from receipt of such documents;

iii.    The Submission or the potential Finalists and Prize Winners, or any member of a potential Finalists and Prize Winner’s team, is disqualified for any other reason. In the event of such disqualification, the Sponsor and/or Administrator, at their sole discretion, may award the applicable Prize to an alternate potential Finalist or Grand Prize winner.

10. Prizes

1.      Grand Prize Five Thousand Dollars ($5,000 USD)

2.      Second Prize Three Thousand Dollars ($3,000 USD)

3.      Third PrizeTwo Thousand Dollars ($2,000 USD)

4.      Fourth and Fifth PrizesOne Thousand Dollars ($1,000 USD)

 Prizes can only be redeemed once per individual. All prizes are non-transferable.

A.      No prize substitutions will be made. Prizes must be accepted as awarded. No transfer or substitution of a prize is permitted except at the Sponsor’s and/or Administrator’s sole discretion. The prize will be provided following receipt of the signed affidavit(s) of eligibility or a similar verification document and liability/publicity release(s) form(s).

B.      Winners shall be responsible for any applicable federal, state, and local taxes associated with any prize. There may be some tax implications for prizes. Sponsor recommends that Contestants review these rules with their legal/tax advisor to determine their potential tax liability, if any, in connection with receiving a prize as part of this Challenge. If there is any tax liability, it will be the sole responsibility of award Contestant.

C.      Each Contestant hereby acknowledges and agrees that the relationship between the Contestant, the Sponsor and the Administrator, is not a confidential, fiduciary, or other special relationship, and that the Contestant’s decision to provide the Contestant’s Submission to the Sponsor and Administrator for the purposes of this Challenge does not place the Sponsor, the Administrator, and their respective agents in a position that is any different from the position held by the members of the general public with regard to elements of the Submission, except as specifically provided in these Official Rules.

11. Entry Conditions and Release

A.      By entering, each Contestant (including all participating members of the team) agree(s) to:

i.        Comply with and be bound by these Official Rules and the decisions of the Sponsor, Administrator, and/or the Challenge Judges, which are binding and final in all matters relating to this Challenge;

ii.      Release, indemnify, defend and hold harmless the Sponsor, Administrator, and their respective parent, subsidiary, and affiliated companies, the prize suppliers and any other organizations responsible for funding, fulfilling, administering, advertising or promoting the Challenge, and all of their respective past and present officers, directors, employees, agents and representatives (hereafter the “Released Parties”) from and against any and all claims, expenses, and liabilities (including reasonable attorneys’ fees), including but not limited to negligence and damages of any kind to persons and property, defamation, slander, libel, violation of right of publicity, infringement of trademark, copyright or other intellectual property rights, property damage, or death or personal injury arising out of or relating to a Contestant’s entry, creation of Submission or entry of a Submission, participation in the Challenge, acceptance or use or misuse of the prize (including any travel or activity related thereto), participation in the Studio Phase, and/or the broadcast, transmission, performance, exploitation or use of Submission as authorized or licensed by these Official Rules.

B.      Without limiting the foregoing, the Released Parties shall have no liability in connection with:

i.        Any incorrect or inaccurate information, whether caused by the Sponsor’s, the Administrator’s or a Contestant’s electronic or printing error or by any of the equipment or programming associated with or utilized in the Challenge;

ii.      Technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines, internet connectivity or electronic transmission errors, or network hardware or software or failure of the Challenge Website;

iii.    Unauthorized human intervention in any part of the entry process or the Challenge;

iv.     Technical or human error which may occur in the administration of the Challenge or the processing of Submissions; or any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from the Contestant’s participation in the Challenge or receipt or use or misuse of any prize. If for any reason any Contestant’s Submission is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, the Contestant’s sole remedy is to request the opportunity to resubmit its Submission, which request will be determined at the sole discretion of the Sponsor and the Administrator if the Challenge Submission Period is still open.

12. Publicity: Participation in the Challenge constitutes Finalists and Prize Winner’s consent to Sponsor’s and Administrator’s, and their agents’ use of the winner’s name and description, including Organization name, if applicable, and the likeness, photograph, voice, opinions, comments and/or hometown and state of residence of individuals who participated in the Submission, for promotional purposes in any media, worldwide, without further payment or consideration.

13. General Conditions

A.      Sponsor and/or Administrator reserve the right to cancel, suspend and/or modify the Challenge, or any part of it, if any fraud, technical failure or any other unanticipated factor or factor beyond Sponsor’s and/or Administrator’s control impairs the integrity or proper functioning of the Challenge, as determined by Sponsor and/or Administrator at their sole discretion. The Sponsor and/or Administrator reserve the right at their sole discretion to disqualify any individual or Contestant it finds to be tampering with the Challenge, specifically, including but not limited to the entry or voting process (for example by using the aid of computer software programs to auto-fill entries) or the operation of the Challenge or to be acting in violation of these Official Rules or in a manner that is inappropriate, not in the best interests of this Challenge, or a violation of any applicable law or regulation.

B.      Any attempt by any person to undermine the proper conduct of the Challenge may be a violation of criminal and civil law, and, should such an attempt be made, the Sponsor and/or the Administrator reserve the right to take proper legal action, including, without limitation, referral to law enforcement, for any illegal or unlawful activities.

C.      The Sponsor and/or the Administrator’s failure to enforce any term of these Official Rules shall not constitute a waiver of that provision. The Sponsor and/or the Administrator are not responsible for incomplete, late, misdirected, damaged, lost, illegible, or incomprehensible Submissions or for address or email address changes of the Contestants. Proof of sending or submitting will not be deemed to be proof of receipt by the Sponsor and/or Administrator.

D.     In the event of any discrepancy or inconsistency between the terms and conditions of the Official Rules and disclosures or other statements contained in any Challenge materials, including but not limited to the Challenge Submission form, Challenge Website, advertising (including but not limited to television, print, radio or online ads), the terms and conditions of the Official Rules shall prevail.

E.      The Sponsor and/or the Administrator reserve the right, without liability, to amend the terms and conditions of the Official Rules at any time, including the rights or obligations of the Contestant, the Sponsor and/or the Administrator. The Sponsor and/or the Administrator will post the terms and conditions of the amended Official Rules on the Challenge Website. Any amendment will become effective at the time the Sponsor and/or Administrator post the amended Official Rules.

F.       Excluding Submissions, all intellectual property related to this Challenge, including but not limited to trademarks, trade-names, logos, designs, promotional materials, web pages, source codes, drawings, illustrations, slogans and representations are owned or used under license by the Sponsor and/or the Administrator. All rights are reserved. Unauthorized copying or use of any copyrighted material or intellectual property without the express written consent of its owners is strictly prohibited.

G.     Should any provision of these Official Rules be or become illegal or unenforceable in the jurisdiction of a permitted entrant, such illegality or unenforceability shall leave the remainder of these Official Rules unaffected and valid. The illegal or unenforceable provision shall be replaced by a valid and enforceable provision that comes closest and best reflects the Sponsor’s intention in a legal and enforceable manner with respect to the invalid or unenforceable provision.

14. Limitations of Liability: By entering, all Contestants, including the participating members of a team or Organization, agree to be bound by the Official Rules and hereby release the Released Parties from any and all liability in connection with the prizes or Contestant’s participation in the Challenge. Provided, however, that any liability limitation regarding gross negligence or intentional acts, or events of death or body injury shall not be applicable in jurisdictions where such limitation is not legal.

15. Disputes

A.      Contestants agree that:

i.        Any and all disputes, claims and causes of action arising out of or connected with this Challenge, or any prizes awarded shall be resolved individually, without resort to any form of class action;

ii.      Any and all disputes, claims and causes of action arising out of or connected with this Challenge, or any prizes awarded, shall be resolved exclusively by the United States District Court of New York (USA) or the appropriate New York State Court (USA); and

iii.    Under no circumstances will Contestants be entitled to, and Contestants hereby waive all rights to claim, any punitive, incidental and consequential damages and any and all rights to have damages multiplied or otherwise increased.


C.      All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of the Contestants, the Sponsor and the Administrator in connection with the Challenge, shall be governed by, and construed in accordance with, the laws of the State of New York (USA), without giving effect to any choice of law or conflict of law rules (whether of the State of New York or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of New York.

16. Privacy

Any personal information collected from you when entering the Challenge is subject to the Administrator’s privacy policy located here: http://www.hitlabsummit.com/privacy-policy/.

17. Challenge Results

Visit the Challenge Website on or about December 6, 2016.

18. Contact Us

If you have any questions or wish to send us any notice regarding this Challenge, please email worldcup@hitlab.org